Meeting Minutes
President Rev.Eddie Fountain called the Regular Board Meeting of the Madison Parish School Board to order on Monday, August 18, 2025, at 5:30 p.m. at the Madison Parish Training Center (Board Meeting Room), 600 Bayou Drive, Tallulah, Louisiana by asking for a moment of silent prayer. The audience recited the Pledge of Allegiance.
Attendance of board members for the above meeting substantiated by the roll call as recorded:
District 1: Mr. Jeff Wilson Present
District 2: Ms. Shelly Crawford Present
District 3: Rev. Eddie Fountain Absent
District 4: Mrs. Kathy Gultery Present
District 5: Ms. Paula Hamilton Present
District 6: Mr. Willie
Patterson Present
District 7: Mrs. Lisa
Johnson Absent
District 8:Mrs. Marguerite Hargrave Present
On motion of Ms. Hamilton and seconded by Mr. Wilson to adopt agenda with the motion the board approved to adopt the agenda. Motion carried.
On motion of Mrs. Hamilton and seconded by Mrs. Hargrave to approve item (b) Approve the bills for payment. Motion carried.
On motion of Mrs.Gultery and seconded by Mr. Patterson the board approved item (c) Approve the minutes of Regular Board Meeting July 21,2025. Motion carried.
Allen Green and Williamson discussed item(d) Receive report of finance committee.
Allen Green & Williamson discussed item (e) Discuss millage taxes and roll forward options.
Allen Green & Williamson discussed item (f) Discuss budget advertisement and budget hearing date. The board agreed to advertise until the September board meeting.
On motion of Ms. Hamilton and seconded by Mrs. Hargrave to approve item (g) Adopt a resolution to authorize the withdrawal of specific Certificates of Deposit from Tensas State Bank.
The roll call as recorded:
District 1:Mr. Jeff Wilson YES
District 2: Ms. Shelly Crawford YES
District 3: Rev. Eddie Fountain Absent
District 4: Mrs. Kathy Gultery YES
District 5: Ms. Paula Hamilton YES
District 6: Mr. Willie
Patterson YES
District 7: Mrs. Lisa
Johnson Absent
District 8:Mrs. Marguerite Hargrave YES
Motion carried.
On motion of Mrs. Hargrave and seconded by Mr. Wilson the board approved item (h) Consider to approve the Student Handbook 2025-2026 to be moved to next Regular Board Meeting September 15, 2025.Motion carried.
On motion of Mrs. Crawford and seconded by Mrs. Hargrave to consider item (i) Consider to approve the Pupil Progression Plan 2025-2026. Motion carried.
On motion of Mrs.Gultery and seconded by Mr. Patterson the board approved item (j) Receive and consider board policy updates. The board approved state policies for 2022-2024. Motion carried.
The board discussed item (k) Receive policies from Forethought from the 2025 legislative Session The board will consider to approve at September Board Meeting.
On motion of Mrs. Hargrave and seconded by Ms. Hamilton the board approved item (l) Consider policies and procedures for out of state travel. No out of state travel unless approved by the board and fiscal agent. Motion carried.
On motion of Mr. Patterson and seconded by Mr. Wilson the board approved item (m) Declare items as surplus and authorize for sale. Motion carried.
On motion of Mrs. Hargrave and seconded by Mrs. Gultery the board approved item (n) Ratify the payment plan to the Child Nutrition Program. Motion carried.
On motion of Mrs.Hargrave and seconded by Mr.Patterson the board approved item (o) Consider approval for updated Job description for Business Manager and 21st century Director/SIS. Motion carried.
On motion of Mrs.Hargrave and seconded by Mr.Wilson the board approved item (p) Consider executive session pursuant to La. R.S. 42:17(A)(1) to discuss the superintendent’s evaluation and to discuss that potential legal matter involving appointment of fiscal administrator pursuant to La. R.S.
42:17(A)(2). Motion carried.
On motion of Ms.Hamilton and seconded by Mr.Wilson to convene the board meeting. Motion carried.
On motion of Mrs.Hargrave and seconded by Mrs.Gultery the board approved item (q) Consider any actions deemed necessary as a result of the forgoing executive session. The board approved to accept the fiscal agent.
The Superintendent’s Report included the following:
Personnel Report for August 18, 2025
On motion of Ms. Hamilton and seconded by Mrs. Gultery, the board voted to adjourn the meeting.
/s/Eddie Fountain, Board President
Dr. Charlie Butler. Jr., Superintendent
Published in the Madison Journal in
Tallulah, Louisiana for a total cost
of $522.46 on September 25, 2025
