REGULAR MEETING – FEBRUARY 28, 2023
The Madison Parish Hospital Service District Board held a regular meeting in the conference room of the Madison Parish Hospital, Tallulah, Louisiana on Tuesday, February 28, 2023, with the following commissioners present:
Thomas Mitchell, Calvin Washington, Cole Norris, and Jennifer Bolinder
Absent: Carlos Ford
Chairman Mitchell called the meeting to order, then opened with the Pledge of Allegiance and a silent prayer. Roll call was made.
Chairman Mitchell welcomed the public and requested they identify themselves.
Chairman Mitchell entertained a motion to approve the January 24, 2023 minutes. Mr. Washington offered the motion, seconded by Ms. Bolinder. Motion carried
Chasity Whitaker provided an update on the patient satisfaction survey by reporting the EHR vendor is working with the patient satisfaction software vendor to set up the access needed for the surveys.
Mrs. Whitaker provided an update on the employee satisfaction surveys as well by reporting the first survey was complete with a 29% completion rate. A brief discussion followed as Commissioners reviewed the survey results included in their packet.
Tracy Baur, Director of Support Services, began the new hospital update by informing the commissioners that staff had moved into the new Rural Health Clinic (RHC) on Thursday prior to the meeting and providers started seeing patients on Monday (the day before the meeting) at 1:00. He reported the middle of March as a tentative timeline for the Hospital’s Louisiana Department of Health inspection, with a tentative open date of March 28th. Staff is currently moving supplies to the currently hospital. The Commissioners offered their gratitude to the staff for their hard work.
Dr. Donald Perry, Interim CEO, provided the following update on the new hospital:
Still moving to substantial completion
Always the plan to move into the Clinic first and then leave the Hospital as the last part of the project completion.
Chairman Mitchell entertained comments from the public. Mrs. Lydia Collins shared concerns regarding complaints of employee retaliation, positions not being advertised. Mr. Norris requested presentation of employee complaints submitted to the commissioners be included in the minutes. Discussion followed regarding legal counsel for the Service District, job opportunities, following the grievance process, and receipt of anonymous complaints.
Chief Judge Felicia Toney Williams (Ret) provided an update on the Grievance Policy, stating it is currently a part of the Hospital’s Policy and Procedure. She stated the current grievance process ends at Administration but should allow for final grievance with the Board. Included in this update was brief discussion regarding whether or not employee complaints were required to be submitted to the Compliance Officer and employees being required to review the updated Grievance Policy once it’s complete and approved.
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REGULAR MEETING – February 28, 2023
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Chairman Mitchell entertained a motion to keep the meeting dates the same as the previous year, the fourth Tuesday of every month, at 1:00 p.m. in the Madison Parish Hospital Lobby Conference Room.
Mr. Norris offered the motion, seconded by Mr. Washington. Motion carried.
Robert Laurents, CFO, was available via conference call to present the draft December Financial Statements. After a detailed review, Chairman Mitchell entertained a motion to approve the draft December Financial Statements. Mr. Norris offered a motion, seconded by Mr. Bolinder.
Mr. Laurents presented the 2022 Amended General Fund Budget for approval. Chairman Mitchell entertained a motion to approve the 2022 Amended General Fund Budget. Mr. Norris offered a motion, seconded by Ms. Bolinder. Motion carried.
Chairman Mitchell entertained a motion to approve the following policies:
Madison Parish Hospital and RHCs Charity Care/Financial Assistance Policy (annual review)
RHC Emergency Preparedness Plan
RHC Visitor Policy
Mr. Washington offered the motion, seconded by Ms. Bolinder. Motion carried.
Chairman Mitchell entertained a motion to approve the following Medical Staff appointments/reappointments:
Dr. John E. Maxwell - Pathology (reappointment)
Courtney Moberley – NP (appointment)
Dr. Calvin Walker – Psychiatry (reappointment)
Ms. Bolinder offered a motion, seconded by Mr. Washington. Motion carried.
Chairman Mitchell entertained a motion to enter into Executive Session. Ms. Bolinder offered the motion, seconded by Mr. Washington. Motion carried.
Chairman Mitchell entertained a motion to return to regular session. Mr. Washington offered the motion, seconded by Mr. Norris. Motion carried.
Mr. Norris stated no vote was taken during the Executive Session.
There being no further business to present, Chairman Mitchell entertained a motion to adjourn. Mr. Norris offered a motion, seconded by Mr. Washington, to adjourn.
/s/ Thomas Mitchell_______________ /s/ Donald R. Perry_________________
Thomas Mitchell, Chairman Donald R. Perry, MD, Interim CEO
